Builders quote template

Fill in your details, add labour and materials, pick your VAT option and download a clean PDF quote. It’s free, there’s no sign-up, and nothing you type leaves your browser.

Quote or invoice Save as invoice

Changes the title to Invoice and adds an invoice number, the date of supply and a due date.

Quote number

Quote date

Valid until

Your business

Logo (optional)

PNG or JPG. It stays on your device.

Business name

Your name

Business address

Phone

VAT registration number (if registered)

VAT invoices must show it.

Customer

Customer name

Customer address

Customer email (optional)

The job

Job

Job address

Leave blank if it’s the customer’s address.

Labour and materials

Each line is quantity × rate. Mark each one as labour or materials.

VAT Not VAT registered VAT at 20% Domestic reverse charge

Only for building work for a VAT-registered business that reports your payments under CIS and hasn’t told you in writing it’s an end user. Never for homeowners.

Payment terms

Deposit

A percentage of the total. Leave blank for no deposit.

Stage payments (optional)

How to pay (optional)

Notes and terms

What’s included, what isn’t, and anything the customer should know.

Add a signature line for the customer

Your draft saves automatically in this browser. Nothing is sent to us.

Quote total

£0.00

No VAT charged.

Labour: £0.00
Materials: £0.00
Subtotal: £0.00
VAT: £0.00
Total: £0.00
Deposit: £0.00
Balance: £0.00

This tool lays out your document and does the sums. It isn’t tax or legal advice. Check VAT and the reverse charge with your accountant. Nothing you type leaves your browser.

How it works

Add each piece of work as a line: a description, quantity, unit and rate. Each line is quantity × rate, rounded to the nearest penny, so the lines on the PDF always add up to the totals. Labour and materials are totalled separately, then together for the subtotal.

VAT at 20% is worked out on the subtotal and rounded down to the whole penny, which HMRC allows on invoices. The deposit is a percentage of the total, to the nearest penny. The balance is the rest.

Totals update as you type. Download PDF gives you an A4 document with your logo, both addresses, the job, every line, the totals, payment terms, notes and a signature line.

Turning a quote into an invoice

When the job’s done, tick Save as invoice. The title changes to Invoice and you get an invoice number, the date of supply and a due date. GOV.UK says every invoice needs a unique number, your business details, the customer’s name and address, a clear description, the supply date, the invoice date, the amounts, any VAT and the total owed. VAT invoices also need your VAT number and the VAT rate for each line.

Without an agreed payment date, the customer must pay within 30 days, so the due date starts 30 days out. Change it to whatever you’ve agreed.

Labour, materials and CIS

Under CIS, the contractor takes off VAT and the materials you paid for before working out your deduction, so a clear labour and materials split helps. Work it out with our CIS tax calculator.

Nothing leaves your browser

Your logo and details stay on your phone or computer. The PDF is made in your browser and your draft is saved in this browser, so nothing is sent to us. Clear and start again deletes the draft.

Worked example: a garden wall

This is the example the tool loads with. The prices are made up to show the sums, not typical prices.

Take down the old wall and clear the site: 1 job at £350.00 = £350.00 (labour)
Build new garden wall: 2.5 days at £280.00 = £700.00 (labour)
Facing bricks: 450 at £0.85 = £382.50 (materials)
Sand, cement and wall ties: 1 lot at £95.00 = £95.00 (materials)

Labour comes to £1,050.00 and materials to £477.50, so the subtotal is £1,527.50.

If you’re not VAT registered, that’s the total. A 25% deposit is £381.88 (£381.875 rounded to the nearest penny), leaving a balance of £1,145.62.

With VAT at 20%, the VAT is £305.50 and the total is £1,833.00. The 25% deposit becomes £458.25 and the balance £1,374.75. The table below shows the reverse charge version.

VAT options and what each one prints

What each VAT option puts on your PDF, using the garden wall example
Option	When it fits	What the PDF shows	Customer pays you
Not VAT registered	You aren’t registered for VAT.	No VAT line, and a note that no VAT is charged.	£1,527.50
VAT at 20%	You’re VAT registered and the work is standard rated. GOV.UK says that covers most building work on houses and flats.	Your VAT number, 20% on each line, the VAT total and the total including VAT.	£1,833.00
Domestic reverse charge	You’re VAT registered. Your customer is VAT registered, reports your payments under CIS and hasn’t told you in writing it’s an end user.	Your VAT number, “Reverse charge: customer to pay the VAT to HMRC. VAT Act 1994 Section 55A applies”, and the VAT amount, not added to the total.	£1,527.50 (the customer pays £305.50 VAT to HMRC)

Some building work is zero rated or charged at the reduced rate of 5%, such as building a new home or installing energy-saving products. This tool doesn’t cover those rates. The reverse charge doesn’t apply to work for homeowners, because they aren’t VAT registered. If you’re not sure which option fits a job, check with your accountant.

FAQ

Questions about builders’ quotes

What should a builder’s quote include?

Your business details, the customer’s name and address, the job address, a quote number and date, and how long the price stands. Then each piece of work with its quantity, rate and amount, the VAT, the total and your payment terms. Add your VAT number if you’re registered. Splitting labour from materials shows where the money goes.

How do you write a construction quote?

Visit the site and measure up first. List the work in the order you’ll do it, one line per task or material, and price each line. Add VAT if you’re registered, set the deposit and any stage payments, and say what isn’t included. Then send it as a PDF while the job is fresh. The tool above does the layout and the sums.

What do builders need to give a quote?

Usually a site visit, a clear idea of what the customer wants, and any drawings or specifications. Ask about access, parking, skips and timings before you price. If part of the job can’t be priced until work starts, say so and explain how you’ll charge for it.

Where can I get a free builders quote template?

Right here. Fill in the form, add your logo and download a PDF. There’s no sign-up and nothing printed across your quote, just a small footer line saying it was made with Westgate Web.

Can I see an example of a builder’s quote?

Yes. The tool loads with an example garden wall quote, and the worked example above shows the sums for each VAT option. Swap in your own lines and download the PDF to see yours.